Meet Karolina, Your AI Project Manager
Karolina is a project manager who joins your team. She monitors your entire portfolio around the clock, sends daily and weekly reports, answers questions via Slack and email, updates your project data in real time, and flags risks before they become problems. She's not software you give to your PM. She is the PM.
Karolina — AI Project Manager
World-Class Project Managers Are Hard to Find
You don't need better project management software. You need more brilliant project managers, and there aren't enough to go around.
Scarce and Expensive
Great PMs command premium salaries and are in constant demand. You can't scale your project management function if you can't hire the people.
Limited to Working Hours
Even your best PM clocks off. Projects don't stop at 6pm, but your visibility into them does.
One Place at a Time
A human PM can only be in one meeting, one conversation, one project at a time. Karolina can be in all of them simultaneously.
Buried in Admin
Your PMs spend hours compiling status reports and chasing updates, time they should spend solving problems and unblocking teams.
Knowledge Walks Out the Door
When a PM is off sick, on holiday, or moves on, critical project context goes with them. Karolina's context is permanent.
Inconsistent Quality
With human PMs, oversight quality depends on who's assigned and how stretched they are. Karolina delivers the same standard across every project, every time.
What Karolina Does
Think of this as her job description. These aren't features you configure, they're things she does, every day, without being asked.
Watches Your Portfolio
Karolina keeps eyes on every active project across your portfolio, tracking milestones, deadlines, dependencies, and resource allocation in real time.
Sends Reports
She sends daily digests and weekly summaries to the right stakeholders on schedule. What changed, what's at risk, what needs attention, all written clearly and delivered on time.
Answers Questions
Message Karolina in Slack or email and ask anything about your projects. She replies with accurate, contextual answers drawn from live data, not last week's spreadsheet.
Keeps Data Current
Karolina updates project records based on signals from meetings, messages, and integrations. Your source of truth stays current without anyone doing manual data entry.
Flags Risks Early
She spots at-risk deliverables, timeline slippage, budget overruns, and resource conflicts before they escalate, and tells you about them before you have to ask.
Prepares for Meetings
Before every project meeting, Karolina prepares a briefing with current status, open decisions, risks to discuss, and suggested agenda items. You walk in ready.
Karolina in Action
These aren't mockups. This is what Karolina actually sends to your team.
She Replies to Your Emails
Ask Karolina a question and she responds with specific, referenced answers. Here she's updating a stakeholder on a pre-workshop video recording, logging a new risk she identified, and confirming the review notes are captured, all within minutes of being asked.
She Messages You in Slack
Karolina posts updates, answers questions, and flags risks directly in your Slack channels and DMs. Your team gets project intelligence where they already work, not in another dashboard they'll forget to check.
She Sends Status Reports
Daily digests and weekly summaries arrive on schedule, written clearly with the right level of detail for each audience. What changed, what's at risk, and what needs a decision, all without anyone compiling a spreadsheet.
How Karolina Works
A four-layer architecture designed for reliability, security, and extensibility.
Triggers
Scheduled jobs and real-time event listeners detect when action is needed, whether it's time for a daily report, a message needs answering, or a project milestone has shifted.
Orchestrator
The orchestration layer evaluates each trigger, determines the appropriate response, gathers relevant context from your connected systems, and delegates to the agent.
Agent
Built on Claude Agent SDK, Karolina's core agent reasons about project data, drafts communications, identifies risks, and determines what actions to take, all with full context of your portfolio.
MCP Server
A secure Model Context Protocol server gives Karolina structured access to your existing tools, whether that's your CRM, email, messaging platform, database, or calendar, through controlled, auditable interfaces.
Where Karolina Works
She uses the same tools your team already uses. No new software to learn, no new dashboards to check.
Slack
Send and receive messages, answer questions in channels or DMs, and post automated updates to project channels.
Deliver reports, respond to stakeholder questions, and send proactive notifications via email.
Supabase
Real-time database integration for project data storage, querying, and updates with row-level security.
HubSpot
Sync project and client data with your CRM for unified visibility across sales and delivery.
Google Workspace
Access Google Docs, Sheets, and Drive for document management, data extraction, and collaborative reporting.
Calendar
Monitor meeting schedules, prepare briefings, and track project-related events across your team's calendars.
Who Hires Karolina
Organisations that manage multiple concurrent projects and need a PM who can be across all of them at once.
Consulting & Professional Services
You're running 15 client engagements and your PMs are stretched across too many. Karolina takes on the portfolio oversight so your human PMs can focus on client relationships and problem-solving.
Professional ServicesAgencies
Creative and digital projects move fast. Karolina keeps them on track with status updates, risk detection, and client-ready reports, without pulling account managers away from the work that matters.
AgenciesTechnology & Product Teams
Multiple product streams, sprint cycles, and cross-functional dependencies. Karolina monitors them all and tells you when something needs your attention, not when it's already a fire.
TechnologyEnterprise PMOs
Dozens of concurrent initiatives need consistent oversight. Karolina provides programme-level visibility with the same rigour across every project, every day, regardless of scale.
EnterpriseReady to Put Karolina on Your Team?
Book a conversation and we'll show you what Karolina looks like managing your projects.